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Best Techniques to Save Multiple Emails from Gmail

Marko Perez ~ Modified: 02-03-2022 ~ Save ~ 5 Minutes Reading

You all must have heard the name Gmail. It is a free email service provided by Google. It is very easy to grab a user’s attention for something when it is free. However, users want to know how to save multiple emails from Gmail.

Gmail gives you 15 GB of free storage space for sending and receiving emails. But after this storage space is full, users are looking for a way to save multiple emails from Gmail. Therefore, they can reuse this free storage space. But how to do that?

As such, it is a good practice to save multiple emails from Gmail. There are many freeways available on the Internet, but are they reliable? So, let’s tackle each of these queries one by one.

What are the Reasons to Save Multiple Gmail emails?

Many users save all emails from Gmail accounts with the main purpose of getting rid of the fear of losing their data. However, those users who save multiple Gmail emails by themselves are the first ones to lose their data.

  1. Fear of losing Gmail account data, intentional and accidental deletion, and outages of Google services.
  2. A user decides to stop using a specific account.
  3. You are changing jobs and you need to keep a record of old emails.
  4. Gmail stores all important data on Google webmail servers. So users want to save multiple emails from Gmail to prevent ransomware attacks.
  5. For security reasons, all Gmail mailbox items are saved on your local system. Users can easily access mailbox items, even when they are offline. Therefore, anyone can easily share your important information with colleagues.

Manual Method to Save Entire Mailbox

Saving all email from Gmail to computer is the process of backing up your Google Gmail data in order to bulk download attachments from Gmail.

Follow Method 1, if you want to save selected emails from your Gmail account, and the second method to provide you to save all Gmail emails to computer.

#1: Save Selected Emails

Use these steps to save your Gmail emails one by one.

  1. Firstly, login to your Gmail account on your system.
  2. Secondly, open a particular email that you want to save.
  3. Thirdly, click on the three dots in the upper right corner.
  4. Then, choose the Download Message option from the drop-down.
  5. Now, your email is saved in a .eml extension in the desired location.
Limitations

  1. At a time, save only one email from Gmail.
  2. After the saving process, you need an application that supports EML files.
  3. You cannot save Gmail email attachments with this process.

#2: Save All Emails by using Free Google’s Addon

  1. Download free open-source Google’s Addon and run the tool.
  2. Accept all permissions after installing.
  3. After that, create a new Google spreadsheet.

  4. Click on the Extension >> Add-ons >> View Document add-ons.
    (If you don’t see the View Documents add-ons option, refresh your spreadsheet frequently.)

    click Add-ons option

  5. A sidebar will appear to click on the Use button and choose the Create Rule option.

    save multiple Gmail emails

  6. Apply the filter according to your needs to save emails from Gmail.

  7. After that, hit on the “Download Settings” and choose “Save Email body” and select the saving folder.

    choose folder to save Gmail emails

  8. Hit the Save Rule >> Run button.

Now, you will get all your Gmail emails saved at the selected location on Google Drive.

Limitations

  1. This method needs technical knowledge to implement all these steps.
  2. Time-consuming and lengthy process.

  3. It shows you the error after completing the process.

    error to save emails from Gmail

  4. Only five email messages are saved on Google Drive.
  5. You must repeat this process again and again.

#3: Save Emails via Google Takeout

Google provides its own native export method, i.e. Google Takeout, to save entire mailbox items in a few steps.

  1. Login to Google Takeout on your system.

  2. After that, select “Mail” to save all emails.

    check the mail option

  3. Choose the download link via email from the delivery method.

    select saving option

  4. Select the .zip option from the file type option.
  5. Now, choose the file size. If your data is huge, then this size will be split into multiple files.
  6. Scroll down and hit the “create” button to proceed with the process.
  7. After that, it will ask you for your Gmail password.

  8. Lastly, save all emails from Gmail will appear on the screen.

    save multiple emails from Gmail

Limitations

  1. After completing the exporting process, it creates a .mbox file.
  2. To view your emails, you need an email client that supports MBOX files.
  3. It does not keep your email hierarchy.

Direct Solution to Save Multiple Emails from Gmail

If you are using any of the above manual methods, then there will be hindrances to saving all of your emails from Gmail. It will take time, depending upon your email storage size.

Using the professional tool – AWD Gmail Email Backup Tool. With this tool, you can easily save all your emails from Google Mail. It will maintain the folder structure in a single location. The tool is compatible with all the latest and previous versions of Windows 11, 10, 8, 7, Vista, and XP.

Final Words

As we mentioned, there are both manual and professional ways to save multiple emails from Gmail. On the other hand, manual techniques are effective but have some limitations. Hence, you can choose the most convenient way to save all the emails from Gmail as per your choice.